How EGYM scales compliant work from abroad with WorkFlex
EGYM introduced a worldwide work-from-abroad policy, supported by WorkFlex. The result: a compliant, trackable programme that employees value, supported by automated risk checks, streamlined approvals, and expert guidance.
- Industry
- Fitness & health tech
- Employees
- 850+
- Nationalities
- 60+
- Work from abroad
- Up to 20 days
A global fitness tech leader with a truly international team
EGYM provides fitness and health facilities with connected equipment and digital products that integrate with third-party solutions. It also offers subscription-based corporate fitness and wellness solutions.
We're an international organisation, and our teams frequently ask to work abroad, either to visit family or to travel, so the demand is high.
Liska Kürten, Talent Acquisition & People Operations Partner, EGYM
Balancing employee flexibility with compliance risks
Before introducing WorkFlex, EGYM didn't allow employees to work abroad. The demand was there, employees from over 60 nationalities regularly asked to spend time with their families abroad or to combine travel with work, but the risks felt too high:
- Compliance uncertainty: HR team had limited knowledge about tax, social security, labour law, data security, and permanent establishment risks.
- Operational concerns: Managing mobility without automation would be complex and resource-intensive.
- Need for visibility: HR team required a structured way to see who was working abroad and when.
Global mobility at scale is complex and resource-intensive. We needed a comprehensive, automated solution that keeps us compliant while supporting employee flexibility.
Liska Kürten, Talent Acquisition & People Operations Partner, EGYM
An automated compliance platform for work from abroad
EGYM launched its work from abroad programme together with WorkFlex to ensure compliance from the start.
- Compliance logic: Automated country-specific risk assessments.
- Automated workflows: A1/CoC, travel health insurance, data assessment and other document generation plus request and approval processes.
- System integration: Fits into existing people management processes.
- Central tracking: Transparency on who is abroad, when, and where.
- Expert support: Quick, reliable answers on compliance and special cases from the WorkFlex team.
One of the most valuable features is the risk assessment capability. In a dynamic global landscape, that quick, country-specific view is essential. The expert support is incredibly helpful, we consistently get quick feedback on compliance matters and special cases.
Liska Kürten, Talent Acquisition & People Operations Partner, EGYM
WorkFlex gives us a centralised, automated platform for flexible international work, and the expert support to stay compliant.
Compliant flexibility, happy employees, and smoother HR work
Since rolling out WorkFlex, EGYM has seen the impact across both employees and HR. The programme not only opened up new possibilities for staff but also made life easier for the people team. Here's what changed:
- Clear policy: A straightforward worldwide work-from-abroad framework, allowing up to 20 days per year.
- Positive employee feedback: Team members value being able to visit families abroad or extend trips without taking extra vacation.
- Efficiency: Automated workflows cut down manual effort for both managers and HR.
- Confidence in compliance: Built-in risk assessments and expert support help the team make decisions with certainty.
- Talent attraction: Candidates often ask about work from abroad during recruiting, making it a strong differentiator.
For us, WorkFlex is an invaluable investment. It streamlines employee requests for international work, provides fast expert support, and helps us remain compliant, while offering a benefit that candidates value during recruiting.
Liska Kürten, Talent Acquisition & People Operations Partner, EGYM