PERMANENT TRANSFERS (BETA)
Every employee. Legally ready to work. From day one
End-to-end immigration and compliance for companies relocating or permanently hiring talent internationally - so the move and the legal authorization happen together, not weeks apart
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Hundreds of companies trust WorkFlex to manage global mobility compliance
CHALLENGE
Where permanent transfers break down
You don't know if they can work there until it's too late
Most companies discover work eligibility blockers deep into the process - when stopping is almost as costly as proceeding with risk
Too many handoffs. No single owner
Work permits, authority communications, document preparation, family visas - each piece has a different owner, a different timeline, and a different way to fall through the cracks
The employee moves. The authorization doesn't
A completed relocation doesn't mean a legally authorized employee. The gap between the two is where compliance risk - and operational disruption - lives
USE CASES
Which permanent transfer scenarios
does WorkFlex cover?
From internal relocations to international hires - WorkFlex handles compliance complexity for any permanent transfer scenario, ensuring legal authorization from day one.
Relocate a key hire from outside the EU into a local entity - legally ready from day one
Hiring a foreign national directly into a local entity - for example, bringing a critical hire from outside the EU into Germany? WorkFlex handles the right-to-work check, work permit application, and every compliance step from offer acceptance to first working day. Your new hire is legally employable, not just onboarded.
Move an employee permanently to a new country entity - including assignments turning into long-term roles
Transferring an existing employee to a new country entity long-term - or converting an assignment into a permanent role? WorkFlex manages the full immigration process, including work permits, dependent visas, and local registration, so the transfer is legally complete, not just logistically done.
WHY WORKFLEX
Full legal readiness at every stage
of the transfer
Know the right-to-work status before you commit
Right-to-work and right-to-hire checks completed within 1 business day - before any transfer is initiated
Clear Yes/No output with a recommended visa pathway if authorization isn't in place
Early flagging of gaps: missing qualifications, document requirements, sponsorship needs
We own the immigration process end-to-end
Work permit and long-term visa applications handled in full
Direct coordination with local authorities — WorkFlex owns the communication, not HR
Document preparation and review before every submission
Dependent and family visa support run in parallel, not as an afterthought
Compliance doesn't stop when the transfer completes
Local registration requirements supported where legally required
Guidance on tax IDs and SSN equivalents - so the employee is set up correctly from day one
Ongoing compliance monitoring as regulations change and renewals approach
Audit-ready documentation at every step
Cover the full relocation cycle through our vendor network
WorkFlex connects you to a network of trusted partners for settling-in services - housing, local registration, banking, and more
Partner access is coordinated through the WorkFlex platform, so the handoff is seamless and the employee experience stays consistent
You get one process, one point of contact — from right-to-work check to the employee's first day fully settled in
SOLUTION
End-to-end support across every stage of a permanent transfer
Right-to-Work / Eligibility Check
Know within 1 business day whether an employee has the right to work in the destination
Clear Yes/No output - if No, a recommended visa pathway is provided immediately
One click to open a visa case
Immigration & Visa Assessment
Most suitable work permit and visa pathway identified upfront
Based on nationality, role, qualifications, and destination country
No mid-process surprises - clarity before any application begins
Dependent & Family Visa Planning
Upfront guidance on family relocation requirements
Dependent applications run in parallel - not as an afterthought
Full family compliance mapped from day one
Destination monitoring dashboard
Powered by Riskline
Risk scores for every destination worldwide
Health and security threats flagged before departure
Act before a situation escalates - not after
Personalized country guides
Tailored briefing per traveler and destination
Covers security risks, health requirements, cultural differences, LGBTQ+ guidance
Adapts based on past trips - returning travelers only see what's new
Automated trip risk assessment
Every trip screened automatically at booking
Based on destination, traveler profile, and live threat intelligence
No manual research required
Work Permit & Visa Application Management
Full handling of work permit and long-term visa applications
Document preparation, form completion, and authority submissions
End-to-end tracking until authorization is confirmed
Authority Coordination
Direct coordination with immigration authorities in the destination country
WorkFlex owns all communication - HR doesn't need to chase
Real-time status updates at every milestone
Document Preparation & Review
Every required document identified, prepared, and reviewed before submission
No chasing, no missed requirements, no last-minute scrambles
Employees focus on recovering, not paperwork
Smart risk alerts
Instant SMS and email the moment a threat emerges nearby
Every alert includes clear next steps and emergency contacts
Triggers 2 days before departure - no spam for far-ahead bookings
24/7 multi-channel emergency support
Licensed doctors, crisis experts, and evacuation specialists on standby
Reachable via hotline, WhatsApp, email, or WorkFlex platform
Support available in multiple languages
Emergency medical credit card
Immediate medical care with no upfront cost
WorkFlex issues the card and handles all insurance coordination
Employees focus on recovering, not paperwork
Local Registration Support
Guidance and support for local registration in the destination country
Tax ID and SSN coordination - set up correctly from day one
All legal residency requirements covered where required
Ongoing Compliance Monitoring
Continuous checks as regulations change post-transfer
Proactive alerts when permit renewals are approaching
Employment setup stays compliant - not just at point of transfer
Audit-Ready Documentation
Complete records of every step, organized and accessible
Ready for regulatory reviews, internal audits, or legal due diligence
Bereit zum sofortigen Teilen mit Rechtsabteilung, HR oder Wirtschaftsprüfern
Automated insurance claim handling
WorkFlex manages all insurer communication post-incident
Employees submit nothing
Full claims process handled end-to-end
Full audit trail
Every incident, briefing, and response automatically logged
ISO 31030 documentation ready for regulatory reviews
Zero manual effort required
Post-incident documentation
Complete records of incident timelines and response actions
All duty of care evidence stored in one place
Ready to share with legal, HR, or auditors instantly
Don't separate relocation from legal authorization
WorkFlex Permanent Transfers ensures every employee arriving in a new country is not just moved - they're legally ready to work. From eligibility check to first payslip
What you'll discover in demo
How eligibility checks eliminate uncertainty before a transfer is committed to
How WorkFlex replaces fragmented coordination with a single, accountable process
How Permanent Transfers connects to the full WorkFlex platform - so compliance continues long after the border crossing
